How to integrate QuickBooks with Apps that drive Finance Operational Efficiencies

Quickbooks helps in automating the data entry. It aids reconciliation tasks for small businesses which are mandatory to keep their books up to date, making life simpler for small business owners and the accounting professionals who serve them. The tax preparation is automatically done in QuickBooks. Calculation of GST, HST, PST, and QST sales taxes can be obtained accurately with the ease of auto-calculation. It also has the provision of entering a custom tax rate. QuickBooks also provides real-time reports on what are the liabilities that are owed by and to the business. The tax deadline reminder serves a great purpose for many small-sized businesses.

Integration of QuickBooks

QuickBooks imports data from the invoices and on importing the data, the software categorizes the items sold and automatically calculates the net revenue which helps in identifying the most profitable items and also presents the total of the expenses incurred. QuickBooks shows the exact state of the financial health of the business. It further makes it easier to accept international payments, record transactions in different currencies, and represent the reports to account for currency fluctuations.
This Cloud based system is used for processing bills and business payments for medium and small sized businesses because of its versatile features and its user-friendly interface that makes the user experience easy and simple. Another important feature is its reporting feature that makes it more popular amongst the users.
The software application has got some unique features that makes it more useful as a web-based application,

  • Electronic payment functions
  • Remote access capabilities
  • Mapping features
  • Remote payroll assistance and outsourcing
  • Online banking and reconciliation
  • Better mail functionality with Microsoft Outlook

Apps that support QB Integration

1. PayPal

All the PayPal transactions can be imported to QuickBooks and monitored. It also aids in directly sending invoices to customers from the “Pay Now” button in QuickBooks and enables users to directly make an online payment. QuickBooks PayPal Integration allows the user to receive payments using PayPal and categorize all the payments and transactions in the books of accounts. PayPal helps in removing manual entry and saves time as it automatically records PayPal payments into QuickBooks and allows evaluating the performance of the business by comparing PayPal payments with other business transactions.
The integration of PayPal and QuickBooks provides the view of the transactions and asks the user to confirm them before saving them in the books of accounts. Data related to the product and the clients gets stored in the sales receipt automatically through PayPal so that the details can be viewed if required. Online payments can be done across the globe with the integration of QuickBooks and PayPal.

2. Etsy

Etsy aids to monitor and sync the sales and transactions easily. Each sale's classification (revenue, sales tax, and merchant fees), together with each listing and transaction fee, are clearly visible on Etsy. It is possible for an Etsy merchant to be liable for quarterly estimated taxes. Swift Etsy QuickBooks Integration enables QuickBooks to estimate the amount of quarterly taxes due. With minimal data entry, Etsy automatically publishes item data to the web stores.
Consolidation of customer information inside of QuickBooks helps to enhance customer service and response times and this helps to take the business to the next step. Centralized order management is available in Etsy by recording all of the sales and pushing them into QuickBooks for the development of sales receipts, sales orders, or invoices.
Etsy also provides the option of automatically generating purchase orders for drop-ship suppliers or third-party logistics firms based on the amount of inventory. Tracking and monitoring of incoming orders becomes easier. Etsy does 3-way matches of invoices, purchase orders, and inventory receipts by setting up automatic order status reports from suppliers. The automatic item synchronization eliminates the need to manually adjust inventory levels in response to sales and online store orders.

3. Method CRM

When a customer progresses from a prospect to a customer, and then to a recurring customer. That is, different departments in your firm, such as sales, accounting, and order fulfillment, deal with customers at various points of their journey. The same information will be entered in many places if separate departments utilize different systems to conduct their responsibilities. The possibility of human error in data entry increases as well. Integrating QuickBooks and Method CRM assists in having all of the clients' information in one place can also help your sales team follow up on leads and close them more efficiently.
It will also assist you in automating your sales process. For example, sending follow-up emails to prospects, emails reminding customers to renew subscriptions, and thank you letters after a transaction. It also includes a well-equipped contact management tool that tracks client communication, as well as fully customized functionality such as dragged-and-drop tools across the window and personalized colours and logos. One may also incorporate an accounting system and registration part in Method CRM, where customers can check out their orders and finish their purchases.
QuickBooks integration enables the company to arrange and differentiate the payments into categories such as personal, company, costs, revenue, and sales. It also allows you to tag the main business costs which helps to identify the amount of tax to be claimed.

4. Bigtime

Bigtime does project management and professional services managed easily by QuickBooks. It gives small and medium-sized organizations everything they require for efficient contact management, marketing automation, business operations, and collaboration.
In the era of remote working, it is an excellent project management tool since it enables the management of budgets, actuals, timesheets, and analysis all in the same location as the work and collaboration. Bigtime integration with QuickBooks helps to post timesheets and costs. Importing historical data for simple implementation becomes easier. Invoicing from either system offers the greatest level of control and flexibility.
Users can use the QuickBooks integration to accurately bill and track staff hours. Executives, managers, team members, contractors, and clients can collaborate on projects using Gantt charts and Gantt chart file sharing. Real-time project status updates, automated task management using workflows, and current notifications and reminders are all made possible. Tasks can be filtered and prioritized by integrating Bigtime with QuickBooks.

5. Gusto

When users run payroll, cancel payroll, or make a correction, the entire wages, taxes, and reimbursements appear in the QuickBooks account. To expedite the setup process, Gusto will import the company and Employee data from QuickBooks. With Gusto and QuickBooks integration, the payroll schedule becomes more customizable. Updates can be automated or manual, depending on the user's preferences. Employees can fill out their own bank information and W-4s, making tax form processing easier. They also have lifetime accounts that provide them access to their pay history and W-2s, as well as the flexibility to alter their own information, resulting in less paperwork. This approach improves in reporting without incurring delays.

Features of Integration

Manage your business anywhere, anytime!

Ease to Create invoices & take photos of receipts or see the company's activities from the QuickBooks mobile app on the go.

Automates spending

Easily Manage the bills and vendors owned. Set up recurring payments for automatic bill pay that's hassle-free.

Organize expenses easily

Quick Connect to bank and credit card accounts for automatic downloads and categorization. Plug into apps already used for seamless integration.

One-click report

You can Instantly see how your business is performing. With a single click you can quickly see your profit & loss, balance sheet, and dozens of other reports.

Dashboard experience

Income, expenses, outstanding invoices, and other key business financials are on view as soon as it is signed in.

In Summary


QuickBooks Integration is a seamless solution that allows users to increase productivity and efficiency with ease. The cost-effective and user-friendly interface are some unique selling point that has made QuickBooks popular and used by many companies.

Why is it important to have QB Integrated?


QuickBooks Integration is the linking of your CRM to QuickBooks accounting software so that the business client can get a single window of all resources such as invoices and payments. This system increases the efficiency for follow up and payment processing and delivering services on time. Therefore, the lag and hovering over multiple systems and windows is avoided and all the data and resources are utilized by linking automatically.

The benefits of Integration of CRM with QuickBooks:


Autopilot sales processes:

One of the hardest tasks is to follow up on time but Integration of CRM with QuickBooks will help to automate the sales processes by sending on time follow up mails, reminders to clients and custom mails to reach the targeted audience at the right time.

Declutter and organize:

Pre-sets of quotes and data that would be shared with the prospective clients who need to be followed up to keep on track.

Boost business efficiency:

The ease of having the data handy at one place and follow up the client regularly.

Prevent double data entry:

Many times, due to careless entries the same customers are repeatedly added so there are the same client multiple times, this feature of syncing would completely ignore these issues and prevent double data entry.

Reduce data security risk:

The modern digital world has been into a lot of threats including the risk of data privacy and security, but QuickBooks is secure and reliable in this aspect.



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